EDGEWOOD PTA TREASURER'S FINANCIAL PROCEDURES:

The Treasurer’s role is to protect the financial health of the Edgewood PTA so it can continue to support our school’s programs and initiatives.  Please be aware of the following:

Tax-Exempt Status:
The PTA is tax-exempt; therefore Sales tax **will not** be reimbursed.

Use the **Tax Exempt Form** (available on the PTA website) when making purchases.

Reimbursement Policies:
Non-U.S. vendors are not eligible for reimbursement. All vendor payments require a completed 1099 (W-9) form. 

Reimbursements under $500 and all committee chair reimbursements will be paid via Zelle.  (include Zelle info on the reimbursement form.)
All reimbursement requests must be submitted as 1 email with 1 PDF that includes:

  * Expense voucher
  * Itemized receipt(s) (if applicable, clearly separate personal purchases on receipts.)
  * Approval from committee chair or PTA Co-President

Budget Guidelines:
Each committee is assigned a budget at the beginning of the fiscal year. Committee chairs are responsible for tracking expenses and staying within their approved budget.
All expenses require prior approval by the committee chair or a PTA Co-President.  And any above-budget expenses must be pre-authorized from the Co-Presidents.

Purchasing for the PTA:
1. Reimbursement (you spend, then get reimbursed): Submit expense voucher, receipt(s), and approval as outlined above.

2. Direct vendor payment (PTA pays vendor directly): Submit vendor invoice or signed contract, attach completed 1099 form, Use the same 1 PDF / 1 email format

3. Amazon orders: Committee Chairs will be given access to purchase directly from Amazon.  For all other amazon orders, the Treasurer can place the order for you. Email the Amazon link and your shipping address to the Treasurer with at least 1 week lead time.

**Note**: Any over-budget or unapproved spending will be treated as a donation to the PTA.

Depositing Checks:
Make checks payable to **Edgewood School PTA**.  For depositing more then 15 checks, attach a spreadsheet listing: Student name, Check number, Amount, and Submit the spreadsheet with a Revenue Voucher  and the total amount.   Treasurer will confirm the deposit amount.

Contact:
Koren Picariello, Treasurer at treasurer.edgewood@gmail.com 

FIND ALL TREASURER'S FORMS

(PTA Revenue Voucher, PTA Expense Voucher, PTA Tax Exempt Forms)

"PTA FILES" menu / TREASURER'S FORMS

(Make sure to be logged into Membership Toolkit to view).